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Using Google Sheets to Design Printables

If you are looking for the best program to design your own printables, you are in the right place. In this article you will learn everything you need to know about using Google Sheets to design printables.

If you are looking for a comparison on which is the best program for you then read my article, Best Program for Designing Printables. I have used my share of software programs for designing pintables and you will find my honest opinion on each of them.

This post contains affiliate links. I may receive a commission when you choose to use the links provided, at no cost to you. See the Disclosure Policy for more information.

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Benefits of Designing Your Own Printables

Here are some quite significant benefits of designing your own printables:


Control is important to me. I love the control I have designing printables that are suitable for my needs. I love the ability to redesign my printables as my needs or style changes. The ability to control the style, the colours and layout of my printables brings me peace of mind. I like the control that comes with having the knowledge and skills required to design anything that I can imagine.


Having the skills and equipment necessary to design your own printables brings you more freedom than you might think. Once you are competent designing your own printables, you will notice the freedom from constantly searching for the right printables. I’m a planner girl at heart and for years I was searching for exactly the right planner. There were some that were close but nothing was perfect. The ability to design your own planner using the dimensions, style & paper you need you will be free from that constant struggle. If you like spiral bound planners, you can take your planner to the local stationery store and they will bind it for you.

You will also discover a financial freedom from the expense of constantly purchasing printables or planners that don’t work for you.

Creativity Outlet

Do you have a creative heart and do you love to design? Do you enjoy learning new skills? You will be able to utilise your creative talent to design perfect printables. In my business, designing printables is one of my two favourite tasks (the other being teaching others how to create their own printables). Google Sheets is not the most advanced program for design, however if you are looking for a simple table style planner Google Sheets would be the perfect tool. 

Learn Something New

This could be just me, but I love to learn new things. Not all new things – I have no interest in learning how to fly an aeroplane – but I do love learning. Learning how to design using any software program is something that can be fun. You can get whatever is in your head onto the canvas on your computer screen. Of course it doesn’t hurt that you can multitask and drink a cup of tea and eat a biscuit at the same time if you need to.

For me, once I become comfortable with my current skill level in any software program, I’ll find something else to learn. I never use the full potential that technology has to offer and I love exploring new possibilities in the platforms that I’m already familiar with.

Saving Money

You have got to love this benefit of designing printables. With the knowledge and skills that come with learning how to design your own printables using Google Sheets, you will be free from spending money on designs that don’t meet your needs. It is cheaper to design and print your own printables than to purchase them. Your initial costs might add up. For example, you may purchase a course on how to design using a particular program, you might purchase a new printer or some pretty special paper. Once you’ve made that initial investment, DIY printables is the most cost effective way to go.

Google Sheets is free, you can access your documents anywhere you have access to the internet and it works for both Windows and Mac based systems.

Making Money

Once you are a printables design champion, you can create a passive income selling your printables online. It’s worth some serious consideration.

Can I Really Design My Own Printables

Yes – absolutely. If you’re reading this article, I’ll assume that you’ve purchased printables or downloaded some free printables. You might be wondering how you could make these yourself. There are a few different programs to choose from. Check out my article Best Programs For Designing Printables for more information on other programs. You will find one that suits your needs and skill level.

So if you’re sick of trying to find the perfect planner, want to save (or make)  money, or you have a desire to create your own printables as a creative outlet then Google Sheets is a great place to start.

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Google Sheets

It is worth considering using Google Sheets to design printables. I’ve been using Google apps for over a year. Many people are familiar with the interface and find it intuitive to navigate. Of course, people will mostly be familiar with Google Sheets as a spreadsheet tool, however its use of cells makes it a great option for designing many different types of planner printables. I will often use Google Sheets for a quick time blocker to see what my week looks like. Because I could be located anywhere, it is handy to have access to regardless of my location. 

I find the interface intuitive and if you are not familiar with Google Sheets, you will find almost no learning challenges. Any issues you come across will be easily fixed with a quick YouTube tutorial search.


  • Easy to learn
  • Intuitive to use
  • Great for time blocking or table style planners
  • Available anywhere you can access the internet


  • Does not have all the advanced features of Adobe Indesign or Affinity Publisher

Final Thoughts on Using Google Sheets to Design Printables

If you are looking for a breakdown of different programs then you will find this article Best Programs for Designing Printables useful. 

If you have access to the Google suite of apps, and you are already comfortable using Google Sheets then this would be a viable option for you. For those of you who are new to Google Sheets but have reasonable technology skills then this would be a good program to consider, as the learning curve is not too extreme.

Relevant Information

Here are my thoughts on which software solution would best suit your needs.

Below is a list of my suggestions for you to consider.

  • You may already be familiar with a particular program – go with that.
  • If you have access to one program and are happy to learn how to use it – go with that
  • For beginners a tool such as Canva which has drag and drop features and a free option would be a great place to start.
  • If you want advanced features on a budget and you are not afraid of a steep learning curve, then you can’t go past Affinity Publisher.
  • If you want advanced features and all the support tools, bells and whistles and are not afraid of a steep learning curve then you need to try Adobe Indesign.

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Happy Planning x

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