Microsoft Publisher logo on laptop

Using Microsoft Publisher to Design Printables

If you are looking for the best program to design your own printables, you are in the right place. In this article you will learn everything you need to know about using Microsoft Publisher to design printables.

If you are looking for a comparison on which is the best program for you then read my article Best Program For Designing Printables. I have used my share of software programs for designing printables and you will find my honest opinion on each of them.

This post contains affiliate links. I may receive a commission when you choose to use the links provided, at no cost to you. See the Disclosure Policy for more information.

hands typing on laptop at desk

Benefits of Designing Your Own Printables

Here are some quite significant benefits of designing your own printables:


Control is very important to me. I love the control I have designing printables that are suitable for my needs. I love the ability to redesign my printables as my needs or style changes. The ability to control the style, the colours and layout of my printables brings me peace of mind. I like the control that comes with having the knowledge and skills required to design anything that I can imagine.


Having the skills and equipment necessary to design your own printables brings you more freedom than you might think. Once you are competent designing your own printables, you will notice the freedom from constantly searching for the right printables. I’m a planner girl at heart and for years I was searching for exactly the right planner. There were some that were close but nothing was perfect. The ability to design your own planner using the dimensions, style & paper you need you will be free from that constant struggle. If you like spiral bound planners, you can take your planner to the local stationery store and they will bind it for you.

You will also discover a financial freedom from the expense of constantly purchasing printables or planners that don’t work for you.

Creativity Outlet

Do you have a creative heart and love to design? Do you enjoy learning new skills? You will be able to utilise your creative talent to design perfect printables. In my business, designing printables is one of my two favourite tasks (the other being teaching others how to create their own printables). Microsoft Publisher is not the most advanced program for design, however if you can imagine something, you’ll get pretty close using it. If you already design using other programs, you will be able to save as an image and import it into your Microsoft Publisher design.

Learn Something New

This could be just me, but I love to learn new things. Not all new things – I have no interest in learning how to fly an aeroplane – but I do love learning. Learning how to design using any software program is something that can be fun. You can get whatever is in your head onto the canvas on your computer screen. Of course it doesn’t hurt that you can multitask and drink a cup of tea and eat a biscuit at the same time if you need to.

For me, once I become comfortable with my current skill level in any software program, I’ll find something else to learn. I never use the full potential that technology has to offer and I love exploring new possibilities in the platforms that I’m already familiar with.

Saving Money

You have got to love this benefit of designing printables. With the knowledge and skills that come with learning how to design your own printables using Microsoft Publisher, you will be free from spending money on designs that don’t meet your needs. It is cheaper to design and print your own printables than to purchase them. Your initial costs might add up. For example, you may purchase a course on how to design using a particular program, you might purchase a new printer or some pretty special paper. Once you’ve made that initial investment, DIY printables is the most cost effective way to go.

If you are looking for a course on how to design your own printables please check out my BGL Planning School

BGL Planner School

Making Money

Once you are a printables design champion, you can create a passive income selling your printables online. It’s worth some serious consideration.

Top View of desk - cut off laptop with Calendar

Can I Really Design My Own Printables

Yes – absolutely. If you’re reading this article, I’ll assume that you’ve purchased printables or downloaded some free printables. You might be wondering how you could make these yourself. There are a few different programs to choose from. Check out my article Best Programs For Designing Printables for more information on other programs. You will find one that suits your needs and skill level.

So if you’re sick of trying to find the perfect planner, want to save (or make)  money, or you have a desire to create your own printables as a creative outlet then Microsoft Publisher is a great place to start.

Microsoft Publisher

I’ve used Microsoft Publisher for more years than I care to admit and I’m very comfortable in this environment. If you have experience using any of the Microsoft programs then it’s definitely worth trying out Microsoft Publisher. 

I find the interface intuitive and if you are not familiar with Microsoft Publisher, you will find almost no learning challenges. Any issues you come across will be easily fixed with a quick YouTube tutorial search.


  • Easy to learn
  • Intuitive to use
  • Will do anything an intermediate designer needs for designing printables


  • Does not have all the advanced features of Adobe Indesign or Affinity Publisher
  • Not available for Mac users
Microsoft Publisher on Laptop

Final Thoughts on Microsoft Publisher

Microsoft Publisher is the perfect tool if you are looking for a reliable software program that will get the job done. If you have access to Microsoft products and are already comfortable using Microsoft Publisher then this would be a viable option for you. If you have never used Microsoft Publisher but have reasonable technology skills then this would be a good program to consider. The Microsoft platform is user friendly and there are many tutorials available online if you get stuck.

If you are a Mac user, then this is not an option for you but check out my article Best Programs for Designing Printables and you will find a breakdown of other software options that will meet your needs.

Grab Your FREE Checklist for Designing Printables Below.

Printables Checklist PDF - 4 pages spread across image

Relevant Information

If you are looking for a breakdown of different programs then you will find this article Best Programs for Designing Printables useful. 

Here are my thoughts on which software solution would best suit your needs.

Below is a list of my suggestions for you to consider.

  • If you are already familiar with one program – go with that.
  • For those of you have access to one program and are happy to learn how to use it – go with that
  • Beginners should consider the free version of Canva.
  • If you want advanced features on a budget and are not afraid of a steep learning curve then you can’t go past Affinity Publisher.
  • If you want advanced features and all the support tools, bells and whistles and are not afraid of a steep learning curve then you need to try Adobe Indesign.

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Happy Planning x

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